AI-Powered
RFQ Automation

Vamstar’s AI-powered AI engine brings structure to the disorder by automatically extracting key RFQ data, filtering for relevance, and mapping product requirements to your internal catalog.

Purpose-built for MedTech, Pharma, Biotech, and Distributors, our engine transforms high-friction intake processes into streamlined workflows — helping your team respond faster, prioritize better, and unlock commercial value from RFQs you’d otherwise overlook.

Inboxes are overflowing with RFQs — fragmented, repetitive, and often misaligned with strategic goals. Manually sifting through this noise drains commercial bandwidth, delays response cycles, and buries high-potential opportunities under layers of admin.

Vamstar’s AI streamlines this process by rapidly structuring inbound RFQs, filtering out irrelevant requests, and highlighting what truly matters. Your team spends less time sorting and more time winning.

Manually aligning requested items with internal SKUs is one of the most time-consuming — and error-prone — steps in any RFQ response. Vamstar’s engine eliminates the spreadsheet sprawl with advanced ontology-based mapping that instantly links lot-level descriptions to your product catalog and families.

No more back-and-forth between teams. No more guesswork. Just accurate, automated product matching that accelerates collaboration and sharpens your competitive edge.

Generic automation tools miss the nuance of healthcare tenders. That’s why Vamstar’s AI is trained exclusively on thousands of real RFQs from Pharma, MedTech, Biotech, and healthcare distributors.

Our engine extracts key data points — deadlines, SKUs, quantities — with exceptional accuracy, and instantly filters out noise using domain-specific logic. The result? Only the most relevant, winnable opportunities surface, empowering your team to act faster with confidence.

Responding to RFQs shouldn’t mean drowning in internal approvals or chasing margin data across systems. Vamstar’s built-in margin calculators and historical win-loss analysis make it easy to assess profitability in real time — helping your team make smarter bid/no-bid decisions instantly.

By filtering out low-value RFQs early and streamlining high-potential responses, you free up resources, accelerate approvals, and increase win rates — all without expanding your team.

You don’t need to overhaul your systems to get started. Vamstar’s modular RFQ engine lets you begin with AI-powered triage and scale up as your needs evolve — adding catalog mapping, margin validation, and automated response generation when the time is right.

Whether you’re piloting AI in one market or preparing for enterprise-wide rollout, our solution integrates seamlessly with tools like Salesforce and adapts to your existing workflows. Transformation, on your terms.